Open Positions

  • Payroll & HRIS Specialist (Part-Time)

    Job Description – Payroll & HRIS Specialist (Part-Time)
    Department:    Human Resources
    Report To:       Director of Human Resources
    Job Status:      Regular Part-Time, Non-Exempt (about 20 hours per week)
    Travel:             < 5%

     

    Position Summary: Member of the Human Resources team that will oversee payroll operations, ensuring accuracy and timeliness. This position uses an understanding of the Kronos Workforce Ready payroll system to accurately pay employees in compliance with federal and state laws and regulations, such as the Internal Revenue Service (IRS) and Fair Labor Standards Act (FLSA) rules and regulations. The Payroll Specialist helps to assure proper tax treatment, accounting, and disposition of withholdings such as taxes, deductions for benefits, retirement contributions, etc. The Payroll & HRIS Specialist also provides timely and accurate financial information and ensures the accurate set-up and functionality of various HRIS modules. This position will impact a rapidly growing organization and offers career development opportunities for the right candidate.

    Essential Functions
    This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities.
    • Ensures that employee payroll processing is in compliance with federal and state laws
    • Audits payrolls for accuracy, includes auditing a mixture of pay codes with corresponding workers’ compensation codes; auditing W-4s and complies with IRS compliance letters; audits vacation, sick and PTO accruals to correctly correspond with our policy
    • Exercises a great deal of attention to detail in order to accurately prepare and process payrolls
    • Reconciles payroll prior to transmission and validates confirmed reports
    • Manages workflow to ensure that employee payroll is processed accurately and timely, including auditing payroll and timesheet activities
    • Understands proper taxation of employer paid benefits
    • Manages HRIS system changes, module implementations and system policies
    • Process correct garnishment calculations and compliance
    • Processes out of cycle pay runs such as final checks
    • Assists in payroll accounting, transactions, reporting, stop payments and other operations
    • Oversees tax calculations and filing activities as per IRS regulations
    • Enters client employee maintenance into Payroll System to guarantee reflection on the next payroll run, including new hire paperwork, address changes, benefits, PTO/ Vacation/Sick accruals and payments, job changes, terminations and W-4 modifications
    • Processes accurate and timely quarter-end and year-end reporting (W-2, W-2c, etc.)
    • Updates and reconciles monthly bank statements from ADP
    • Responds to payroll queries from employees in a timely manner
    • Analyzes payroll issues and recommend corrective actions
    • Ensures payroll system is up-to-date and accurate
    • Maintains employee payroll records and timesheet data for future references
    • Supports the HR team in conducting newhire orientations as needed
    • Provides job training and mentor team members as needed
    • Maintains a high focus on customer service to each internal customer
    • Consistently demonstrates a high level of integrity in all areas
    • Works collaboratively in a team environment with a spirit of cooperation
    • Displays excellent communication skills including presentation, persuasion, and negotiation skills required in working with customers and coworkers, and including the ability to communicate effectively and remain calm and courteous under pressure
    • Respectfully takes direction from their manager
    • Site visits as needed

    Supervisory responsibilities: This position has no direct supervisory responsibilities but does serve as a coach and mentor for other positions in the department.

    Knowledge, Skills and Abilities

    • Bachelor’s degree preferred, ideally in the field of Accounting or Business
    • CPP credential preferred
    • 4-6 years of payroll experience, with growing levels of responsibility
    • 4+ years of experience processing payroll in Kronos, preferably Kronos Workforce Ready
    • 3+ years of HRIS management experience
    • In-depth knowledge of payroll best practices
    • Strong knowledge of federal and state regulations
    • Ability to deal sensitively with confidential material
    • Desire to bring creativity and mental agility to a dynamic, growth environment
    • Effective decision-making and problem-solving skills
    • High level of professionalism and ability to balance urgency and decisiveness with patience and compassion
    • Ability to manage multiple projects independently and meet deadlines under pressure
    • Ability to effectively communicate, interact and build relationships with a diverse employee population
    • Advanced excel skills
    • Requires frequent use of discretion, decision-making, creativity, negotiation, basic and advanced math, and exercise of independent judgment

    Work environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    This job operates in an office work environment, and the noise level is usually quiet to moderate. While performing the duties of this job, the employee may occasionally be exposed to outdoor weather. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

    Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    While performing the duties of this job, the employee is regularly required to sit, stand, walk, stoop, twist and bend; talk and hear, both in person and by telephone; speak clearly; use hands repetitively to handle, feel or operate standard office equipment. The employee is occasionally required to lift and carry up to 25 pounds.

  • Safety & Risk Manager

    Job Description – Safety & Risk Manager

    The primary objective of this role is to:
    • Inspect work areas, products, and employee work habits to ensure that everything is in compliance with OHSA rules and environmental safety guidelines, and makes changes to improve the safety of the workplace when necessary.
    • Build and Lead the governance programs necessary to identify, evaluate, mitigate and monitor the company’s operational and strategic risk.
    • Develop, implement and communicate Enterprise Risk Management tools, practices and policies to analyze and report enterprise risks, and to manage risks according to an enterprise risk management framework.
    • Be a key member of the Executive Team, providing input on functional and broader business topics;
    • Source, Select and Train current and future leaders so the company can grow effectively

    The Safety & Risk Manager will serve as a business-focused leader while building capability, policies and programs for Keystone & Affiliates. The Manager assists and advises senior management on risk related issues.

    Specific tasks and responsibilities:
    Risk Management
    • Plan, direct, manage and oversee the activities and operations of Risk Management including worker’s compensation and general liability claims administration, loss prevention, and insurance acquisition
    • Accountable for achieving strategic objectives, ensuring effective hazard risk management for the organization and supervising, leading and/or directing risk stakeholders.
    • Leads process of identifying, measuring and managing insurable or hazard risks, developing reports and plans, and analyzing risk / insurance problems
    • Defining and/or overseeing the implementations of risk solutions that help optimize operations
    • Lead related Worker’s Compensation initiatives.

    Safety Leadership
    • Designs and implements safety programs
    • Stays up to date on state and federal workplace safety regulations
    • Runs informational meetings for employees regarding proper health and safety habits and procedures at work.
    • Identifies health and safety hazards; works with responsible parties to eliminate
    • Recommends ways to improve health and safety in the workplace
    • Fields inquiries from employees about proper safety procedures
    • Assists with maintenance and leadership of required safety committees
    • Responds to on-site emergencies and accidents
    • Investigates on-the-job accidents and writes up reports

    Insurance Management
    • Review insurance and indemnity provisions in contracts, negotiate with third parties, and evaluate contract exceptions. Review certificates of insurance, evaluate exceptions, and negotiate with third parties Directing the purchase of insurance programs, management of claims and loss control activities, management of relationships with third party service providers including brokers, insurers and other TPAs
    • Preparing loss analysis and budgets
    • Identifying exposure, recommending solutions, implementing approved programs, promoting loss prevention’s, updating and monitoring compliance with insurance procedures.
    • Regularly review and update insurance contracts to make sure compliance with current requirements are met.

    Claims Management
    • Directs a program to ensure the proper and efficient handling of claims, gathering data on claims for both record keeping and loss forecasting purposes, and estimating the financial value of claims.
    • Responsible for post loss reduction techniques such as salvage, subrogation and rehabilitation
    • Manages accountabilities in the administration of the first and third party workers compensation claims. Understands and operationalizes programs, policies and procedures for: reporting, investigation and analysis; litigation management; resolution/outcome management and claim information.

    Finance and Analytics:
    • Focus on data and facts to drive decisions and support recommendations.
    • Crafts appropriate internal reporting that measures effectiveness of existing programs and policies in place.
    • Creates and administers the annual Risk Management budget.

    Compliance:
    • Identifies legal requirements and government reporting regulations affecting Risk Management function (e.g., OSHA, insurance carriers, etc). Works and coordinates with Keystone’s General Counsel. Monitors risk and liability exposure of Keystone & Affiliates relating to the Risk Management functions.

    The ideal candidate will bring the following experiences to bear:

    • Proven Risk leadership and domain expertise: A minimum of 8 years of experience serving as a credible, growth-minded risk manager with proven expertise in all “functional chairs of risk management.” The ideal candidate has experience working within a consumer products business with responsibility for risk management of both traditional white-collar and blue-collars employees.

    • Strategic Planning & Tactical Execution: Experience evaluating and negotiating corporate, construction and vendor contracts. Experience managing both property and liability insurance claims. Experience negotiating and managing COI compliance

    • Building a Risk Function: Has created very early stage risk departments that can layer in the key department items as the company needs evolve. Has done this work in a “dirty hands” environment where no role is too small when the job needs to get done. Can see a problem and provide solutions to those problems.

    Personal Characteristics:

    • Honesty & integrity. Character that is above reproach.
    • A strong team player who can both play their position and contribute more broadly
    • Smart, exhibits strong analytical ability and quickly “sees through” a situation to its core.
    • Tough minded but fair in all interactions
    • A role model for the culture and values of Keystone-Pacific.
    • Service oriented – responsive and adds value.

    Education:
    • A Bachelor’s Degree is required. An advanced degree is preferred.

    Leadership Characteristics / Behavioral Competencies:
    • Open, Thoughtful and Direct Communicator: Ensures information flows appropriately across all companies and functions. Can drive consensus when necessary, and knows how to influence-for-results, with proven stewardship in protecting the company while serving organization constituents. Communicates credibly with all employees and internal customers.

    • Leadership Courage: Is unafraid to disagree with conviction when they believe the company contemplating decisions that may be inconsistent with its stated Mission or Values. Speaks truth to power without taking it personally. Provides candid feedback and/or coaching to executives of the company.

    • Drives for Results: Define ambitious goals, establishes priorities and enables execution to ensure results. Manages resources effectively and efficiently. Well organized, plans, and known to “get things done.” Always follows through on commitments. Provides strong leadership to the company and manages both tactical and strategic objectives to accomplish goals.

Introduce Yourself

Please fill in the entire form and be sure to attach your resume as applications without a resume attached will not be processed through our system.

 

 

Wild Rose Foods is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: Wild Rose Foods is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Wild Rose Foods are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Wild Rose Foods will not tolerate discrimination or harassment based on any of these characteristics. Wild Rose Foods encourages applicants of all ages.